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School Admission &
Withdrawal Policy

Hope English School

School Admission &
Withdrawal Policy

Objective

The purpose of the Admission Policy is to detail the guidelines that are used by the school, to ensure that admissions are fair and transparent. The school follows the procedures laid down by The Sharjah Private Education Authority (SPEA) for all the admissions, including students with Special Educational Needs. This Policy has been prepared to keep in mind compliance with The Sharjah Private Education Authority (SPEA) guidelines.

Scope

This Policy applies to a student who is admitted during the normal Admission Period, as well as for Mid-Term Admissions.

Admission Process

Admission for the New Academic Year commences in the month of January (of the previous academic year). Initially, the admission for FS1 is open, while admission to other grades depends on seat availability. Admission to Year-2 and above is granted based on the performance in the Entrance Test.

STEP 1

The admission process begins with enquiries through the social media & also through our website (www.thehopeenglishschool.com).

STEP 2

The online applications are shortlisted based on availability of seats in the school, fulfillment of age criteria and necessary document submission. Once admission is open, siblings and children of staff members are given preference.

The chart given below is followed as a guideline while considering new admission in line with MOE guidelines.

GRADE
AGE
From (as of 31 March) Till
FS1 3 years 3 years 11 months 29 days
FS2 4 years 4 years 11 months 29 days
Year 1 5 years 5 years 11 months 29 days
Year 2 6 years 8 years
Year 3 7 years 9 years
Year 4 8 years 10 years
Year 5 9 years 11 years
Year 6 10 years 12 years
Year 7 11 years 13 years
Year 8 12 years 14 years
Year 9 13 years 15 years
Year 10 14 years 16 years
Year 11 15 years 17 years
Year 12 16 years 18 years
Year 13 17 years 19 years

*This Policy is subject to change based on the admission policies of The Sharjah Private Education Authority (SPEA).

Any request to place the children outside the framework on this chart must be formally approved by The Sharjah Private Education Authority (SPEA).

Once applied, the application forms are entered into the central admission database. Students who had applied first for the academic year would get preference over the others.

STEP 3

Students seeking admission to FS1 and FS2 will meet a member of the Academic Team. Parents will then meet the Principal, at the time of admission. This interaction helps the school to communicate its ethos to the parents.

The school follows a screening and assessment process, to determine the right placement of an applicant. For admissions to Year 2 and above there would be a placement test for all new admissions.

STEP 4

Based on the assessment and Principal’s approval, the admission process stands completed. The Admission Number and student file is created.

At the time of admission, the following documents must be submitted.

  • Completed Admission Form
  • Copies of Passport with stamped Resident Visa for Child & Parents
  • Valid Emirates ID copy of child
  • Five passport size photographs
  • A copy of Vaccination Card
  • A copy of Birth Certificate
  • Photocopy of student’s Original Mark Sheet from the last examination passed in the previous school
  • Original Transfer Certificate or School Leaving Certificate, duly attested (for students from outside UAE)
  • Medical File from the previous school (If available)
STEP 5

Transfer Certificate

Students seeking admission and who are currently studying in any of the schools in U.A.E. should attach their ‘Transfer Certificate’ attested by the Ministry of Education of their particular zone.

Students from abroad should have the ‘Transfer Certificate’ attested by the following departments:

  • Ministry of Education or the Education Board the school is affiliated with.
  • District Education Officer.
  • UAE Embassy.
  • Ministry of Foreign Affairs in U.A.E.
STEP 6

Admission Fee

The Admission Fee is stipulated within the Ministry Approved Annual Tuition Fee for each Year. Parents should pay an Admission Fee of AED 500/- at the time of admission completion.

This Admission Fee is refundable if the school does not offer the student a seat unless the child’s registration is carried forward to the following academic year.

Non-refundable, if the school offers the student a seat, but the student chooses not to take it.

STEP 7

Withdrawals

If a parent wishes to withdraw his / her ward, the following is the process:
The school must receive an intimation for withdrawal, a month in advance, to enable the school to complete the process.

The steps are as follows:

  • The parents need to visit the school and fill in the TC Application Form.
  • There is a payable TC application fee.
  • The TC will be processed only when the outstanding fees are cleared.
  • The parent will receive a call or an email from the school once the TC is ready to be issued.
STEP 8

Removal from the School Rolls

A student’s name will be struck off the school roll on the following grounds:

  • Absence from school for a period of 15 continuous days, without the prior permission of the School Authorities
  • Repeated failure in any Year
  • Gross misconduct

Students whose names are struck off the roll may be considered for re-admission to the school at the Principal’s discretion; however, they may be required to undergo the formalities of the admissions process.